Exclusion Monitoring - Ad Hoc Searches

Ad Hoc Searches

Ad Hoc Searches offer the ability to search for individuals or entities that are not yet added to the organizations People or Vendor modules. This feature is particularly helpful for checking whether someone appears on an exclusion list before making hiring or business decisions.

TABLE OF CONTENTS

• Ad Hoc Searches
• Adding Investigation Tasks:
• Match Status:
• Exporting Reports

The Ad Hoc Search option is available in the Exclusion Monitoring module:

Once selected the Ad Hoc search criteria options will appear.

If the Type selected is for an Individual, fields to enter their Name, Email, Phone Number, NPIN, License Number/Expiration Date and Address will be available. Entering all applicable information will produce results with higher match confidence.

If the Type selected is for an Entity, fields to enter the Organization Name, External System ID, NPIN and Address are available. As with the individual search option, entering all applicable information for an entity will produce results with higher match confidence.

Ad Hoc search results will be available under the Ad Hoc Searches tab. Match confidence, Name, the date of the search, the list they appeared on, the status of review and who conducted the search will be displayed.

Selecting an individual or entity from the Ad Hoc Search list will show the exclusion Search Data, Exclusions Information and the name and contact information of the Reporting Agency.

Adding Investigation Tasks

• During the review process, just below the Search Data section , there is an option to add investigation tasks to document the steps taken to verify or clear the results and track the review process.
• After selecting + New Task there will be options to select the Task Type, add a note to provide details on the task, choose a task assignee, enter the status of the task and upload any relevant evidence for the task.

Match Status

The status of the review can be updated to reflect when the match is Under Review and then changed to Cleared or Confirmed when the review is complete.

When the Cleared or Confirmed status is selected, the name of the individual or entity and the exclusion check information will be displayed, along with an optional field to include the reason for clearance or confirmation and a selection box to certify the accuracy of the information provided. 

Once the status change is saved, the individual or entities status will update to the current status will be displayed under Ad Hoc Searches tab where it maybe viewed or selected for modification. 

Exporting Reports

In the Exclusion Monitoring module, a CSV report detailing Ad Hoc Searches performed by the organization can be downloaded by selecting the Export option in the upper right corner and choosing Ad Hoc Report.